Petty Cash:
  • Handle petty cash, ensuring disbursements and cash on hand are balanced;
  • Ensure replenishment of the petty cash fund is done on time to ensure there are enough funds for daily
    and monthly operations.
Project Management:
  • Provide critical support in ensuring that project funds are efficiently and timely requested, disbursed,
    liquidated and properly accounted;
  • Assist in the preparation of requests for cash advances and payments for monitoring, networking, and
    other activities of the project;
  • Review liquidations of advances, and submit the reviewed liquidation reports to the Finance Manager;
  • Communicate or coordinate with Finance Officer (Philippines & Mekong) about payment transactions
    on Grant tranches and petty cash replenishments;
  • Provide assistance to Grantees/ Partners in finance matters related to implementation and the completion
    of their Grant Projects;
  • Assist the Finance Manager, Grants Facilitator, and LMN Coordinator ensure the timely submission of
    Finance Report by Grantees;
  • Review and revise as necessary liquidation and financial reports from Grantees and Partners before for-
  • warding to Finance Manager and Grants Manager; and
  • Assist the Finance Manager to clarify matters pertaining to financial reports of Grantees, and preparation
    of Donor reports.
  • Communicate or coordinate with Finance Officer (Philippines & Mekong) about bank payments trans-
  • Provide secretarial support and assistance to the project team for organizing capability development activities such as training, workshops, and meetings;
  • Ensure all regular utilities and services invoices are paid accurately and on time;
  • Assist the HR and Administrative Unit in the maintenance of the office and office equipment; and
  • Traveling to provinces with Grants Facilitator and LMN Coordinator sometimes.

Education, Knowledge, and Skills:

  • Minimum Diploma degree in Accounting/Management Office
  • Have experience in the function of Grants Administration/Management at least 2 years
  • Proven ability to effectively use Microsoft Office
  • Fluency in English, written and oral
  • Able to work independently with minimum supervision but also accustomed to working in a team;
  • Highly motivated
  • Preferable having the work experience in NGO/Non-profit organizations

Working Attitude and habits:

  • Ability to work effectively in an atmosphere of multiple projects, shifting priorities, and deadline pres-
  • Self-motivated and able to follow through to the end of assignments while meeting goals and deadlines;
  • Accurate, organized, analytical, attention to detail and can work with minimum supervision;
  • Has the patience, honesty, and willingness to listen and show respect for colleagues;
  • Willing to extend duty hours to meet deadlines/assigned tasks.
  • Demonstrated ability to take initiative and work independently;
  • Must be a team player and able to maintain a flexible work manner and schedule
  • Willing to travel, as needed

Term and Condition:

a. Full-time Assignment
b. The duty station will be in Vientiane, Laos;
c. Start date: Immediately

Application procedures

  • Send a CV (no more than 3 pages) and a cover letter (maximum 1 page) in English stating why you are
    interested in working with the Green Community Development Association as Finance and Administration
    Officer to [email protected], CC to [email protected] at the latest on 26 June 2020
  • Please indicate the position in the email subject line and type your cv title with the following format:
  • Only shortlisted candidates will be contacted.