Administrative Assistant / Accounting Secretary for CIRAD in Vientiane, Laos

CIRAD, a French research institute focusing on sustainable agriculture is looking for an administrative assistant /accounting secretary to support his team at its Vientiane office.

  • Job title: Administrative assistant / Accounting secretary
  • Type of contract: Service contract, convertible into a full-time contract
  • Starting date: February 19
  • Working days and hours: 40 hours/week, Monday to Friday
  • Working hours (in %): 100%.
  • Place: Vientiane Capital
  • Annual leave: in accordance with Laotian regulations

Main activities:

Under the supervision of CIRAD’s local correspondent, the agent will be required to carry out the following tasks:

1/ Team and country Cirad correspondent administrative assistance

  • Welcome and support visitors from Cirad and Cirad internships in all practical and logistical
    matters related to the work.
  • Manage the various contracts and agreements of Cirad agents to ensure compliance with
    the legislative and/or regulatory framework: lease contract, insurance, security, services
    contract, internship agreement, etc.
  • Cirad office management: logistics, rent and service charge monitoring.
  • Follow-up of administrative procedures with partners and local authorities.
  • Drafting and/or translation of administrative documents to support CIRAD scientific staff.
  • Support for event organization: room rental, transport reservations, organizational logistics, etc. in Vientiane and in provinces if necessary.

2/ Accounting (with the support of Regional office accountant)

  • Carry out accounting work (accounting data entry, accounting documents checking and filling, coordination with CIRAD’s regional accounting service based in Hanoi).
  • Manage cash flow and relations with the bank (CIRAD account) and manage the cash advance in Vientiane
  • Ensure compliance with expenditure procedures for donor-funded projects
  • Negotiate and manage purchases
  • Ensure compliance with local contract award procedures
  • Inform the correspondent/ regional direction about tax and accounting requirements, internship agreements, etc.
Place of work:

The assistant will be based in CIRAD office in Vientiane. However, she/he could travel to province to support events organization.

Diploma and knowledge requirements
  • University degree
  • Technical knowledge in administrative secretarial work and accounting;
  • Fluency in Laotian and English required (+ minimum knowledge of French will be an
  • Computer skills (Word, Excel, emails, etc.).
Personal qualities
  • Excellent communication and interpersonal skills;
  • Sense of teamwork;
  • Interest for working in a multicultural context;
  • High level of professional discretion.
Type of contract:
  • 6 months service contract
  • Full-time employment contract (40 hours per week, Monday to Friday).
  • The contracted assistant shall perform the Services during the period commencing 19th February 2024 and ending on 16th August 2024 or any other period as may be subsequently agreed by the parties in writing.
  • After this 6-month period, the contract may be converted into a long-term contract.
  • Net salary: 1.000,00 US
  • Start date: February 19, 2024
Submission process

Please submit your application by email to [email protected] before February 16th. The application should include your updated Resume/CV with a Cover Letter detailing your motivations for the position.